Find out more about using MPS to improve business efficiency.
However, there are instances when you need to ‘think smaller’ and hone in on the details of your business to ensure that it’s working as cost-effectively and productively as possible. Only when you have a sound and predictable cost base can you develop strategies to grow your business.
In modern businesses, print and imaging plays an important part in everything from admin and document management, to finance, sales and marketing and supply chain management.
According to the Brother New Zealand Business Print and Technology Survey undertaken in August 2017 by independent research company Perceptive, 85% of employees see print as important or extremely important to their job, while 57% of business owners say that print is vital to the operation of their business.
This indicates that having the right printing infrastructure can make a huge difference to the seamless operation and productivity of your business.
Print and imaging might seem like a small part of your daily operations but it underpins many business processes. 72% of employees say printing improves the quality of their work and 81% say it enables them to be more efficient at work, with 59% of employees preferring to read documents in hard copy instead of on-screen.
Given these statistics, it’s surprising that 73% of business owners and managers do not know how many documents their business prints in a month and 60% have no visibility of their monthly print spend.
We can understand how this has become the norm, however, in Kiwi businesses, a printing fleet often grows organically. Devices are acquired as needed, resulting in fragmented setups with a mix of leased and owned machines, different brands requiring different drivers, and in some cases, overcapitalised technology (you may have invested more for a higher spec machine such as a copier that does A3 printing and stapling, but find that most of the time, staff are printing A4 single sheets). This results in an unbalanced printer fleet, which doesn’t align with your business needs.
This makes it difficult to accurately measure spend and print volumes. Other factors such as workflow/time costs, device placements and device management resources can create further inefficiencies.
It’s surprising that 73% of business owners and managers do not know how many documents their business prints in a month and 60% have no visibility of their monthly print spend.
The good news is that it’s easy to quantify these costs and identify where savings can be made and efficiencies gained.
Read on to learn how those little everyday office time wasters, that we come to accept as necessary niggles, can actually have a significant financial impact on a business, and how Brother Managed Print Services can easily overcome them.
72% of small and medium businesses in New Zealand manage their printing in-house, mistakenly believing this is a cost saver for them. We want to change this and allow you to focus on your area of expertise – not waste your time looking after the printer.
You will actually pay less in running costs (ink and toner) on a Brother MPS programme, as we provide up to 36% cost savings from standard pricing and recommend the best machines for your business needs.
You’ll save on hidden costs around staff resource and ongoing management by staff, as Brother MPS removes the time spent by employees in having to troubleshoot the printer or order ink and toner.
We also place machines in the best locations to optimise workflows, meaning printing is within easy reach of staff and they won’t be spending time walking back and forth from their desk or get distracted on the way. Brother MPS takes care of everything from sending replacement ink and toner, to scheduling proactive maintenance of machines.