Related content: Managed Print Services—Everything you need to know
One of the less obvious problems with printing is also one of the most expensive: lost time due to printer administration and maintenance. Healthcare staff should be spending their time helping patients; not replacing ink cartridges or fruitlessly trying to clear a paper tray.
This is a particularly bad problem in smaller practices, where these tasks can fall more heavily upon the shoulders of healthcare staff—doctors, nurses and other practitioners included.
But don’t be fooled: large hospitals still suffer from printer inefficiencies as well. Some give responsibility of printer repair and maintenance to dedicated IT staff or another in-house team. But this is not exactly a valuable use of their time either, especially when the problem can be solved so easily through managed print services.
Brother Managed Print Services includes a 4-year warranty with periodic maintenance costs for your entire printer fleet. This means that you spend less on repairing and replacing the machines—giving your staff more time, and managers more capital to invest elsewhere. Even better, their helpdesk is open 7 days a week, so help is on hand during busy weekends.
Taking an unexpected hit to your bottom line? The culprit could be your print system.
Investing in a worthwhile, reliable print fleet is just the tip of the iceberg of potential costs for a healthcare business. The question of consumables, and how much they cost, is easily one of the most common challenges we encounter—normally around the subject of trying to reduce the impact on the bottom line.
What often happens is that a healthcare provider will purchase a few printers at once, then a couple more a few years later, and then one for the reception, etc etc. They expand the fleet as their needs change, but the fleet doesn’t stay consistent. They end up with a range of different brands, of different ages, each of which requires different consumables. Then the wrong consumables are purchased, or at the wrong time, or they end up with a backlog of a huge variety of outdated inks and toners.
With Brother Managed Print Services, you can avoid this administration issue and its associated cost.
With automated consumables replenishment, you’ll get sent what you need when you need it. This is because ink and toner levels are measured remotely by Brother. We get notified when either are low and arrange timely delivery of replacements, so you’re never caught short when you have important printing jobs. With this responsibility removed from staff, it means fewer user errors and less wasted time on printer admin and maintenance.
More time, less cost, fewer errors—just a few perks enjoyed by MPS users.
Printers, ideally, should be replaced regularly, if only to keep up with updated technology, but also to ensure your printers don’t get overworked and break down at an inopportune time.
You get that chance to revamp and replace with Brother Managed Print Services, which allowed businesses to access the latest, most up-to-date technology. It gives you the chance to avoid the unexpected costs of a sudden fleet breakdown, and to review your changing printing needs. This is a two-pronged attack on your costs; you can predict your printer replacement needs more easily and integrate this into future budgets, as well as improve efficiencies for your printing, saving time and money along the way.
Every machine that gets replaced slots back into the holistic printing ecosystem of your healthcare business. You’ll always get a machine that interacts well with the system, rather than the alternative of purchasing a third-party printer which may not have all the features required by the rest of your fleet.
These are just a few of the ways that managed print services can assist a healthcare business—but certainly not all of the ways.
And not all managed print services are made equal. Brother MPS, for example has the following benefits:
For more information on whether it’s time for your healthcare practice to invest in Brother Managed Print Services, download our free ebook below and discover what it could do for your efficiency and your bottom line.